Privacy Policy

1. Who we are

ForensicWorkshops.co.uk is operated by Den Kara, a sole trader based in London, UK. We provide forensic science workshops to schools and colleges. This privacy policy explains how we collect, use, and protect your personal data when you use our website or engage our services.

2. What data we collect

We collect the following personal data:

Data	When collected	Purpose
Name	When you submit an enquiry	To address you personally and manage your booking
Email address	When you submit an enquiry	To respond to your enquiry and confirm bookings
Phone number	When you provide it (optional)	To discuss your workshop requirements
School or college name	When you submit an enquiry	To tailor our workshop proposal to your institution
Workshop requirements	When you submit an enquiry	To prepare a suitable workshop for your students

We do not collect any special category data (such as health data, biometric data, or data about children). Our workshops are delivered to students, but all bookings and personal data are handled through the school or college staff member making the enquiry.

3. How we use your data

We use your personal data for the following purposes:

• Responding to enquiries - To reply to your message and discuss your workshop needs
• Service delivery - To organise, prepare, and deliver your workshop
• Booking administration - To confirm dates, send invoices, and manage logistics
• Follow-up - To check the workshop met your expectations and discuss future bookings

We will not use your data for marketing purposes unless you explicitly ask us to keep you informed about our services.

4. Legal basis for processing

We process your personal data under the following legal bases (UK GDPR):

• Legitimate interest - Responding to your enquiry and providing the service you've requested (Article 6(1)(f))
• Contract - Where processing is necessary to fulfil a workshop booking (Article 6(1)(b))
• Consent - Where you have given specific consent, for example to receive follow-up communications (Article 6(1)(a))

5. Who we share your data with

We do not sell, rent, or share your personal data with third parties for their own purposes. Your data may be processed by:

• Website hosting provider - Our website is hosted on servers that process data to serve web pages
• Email service - We use standard email to communicate with you

We do not use any third-party analytics, advertising, or tracking services on this website.

6. Data retention

We retain your personal data for as long as is necessary for the purpose it was collected:

• Enquiry data - Retained for up to 12 months after your last contact with us, then deleted
• Booking and invoice data - Retained for 6 years for tax and accounting purposes, as required by HMRC

You can request deletion of your data at any time (see Section 8).

7. Data security

We take appropriate measures to protect your personal data, including:

• Secure, password-protected email and devices
• SSL encryption on our website (HTTPS)
• Limited access - only Den Kara has access to enquiry data

8. Your rights

Under UK GDPR, you have the following rights:

• Right of access - Request a copy of the personal data we hold about you
• Right to rectification - Request correction of inaccurate data
• Right to erasure - Request deletion of your data (subject to legal obligations)
• Right to restrict processing - Request that we limit how we use your data
• Right to data portability - Request your data in a machine-readable format
• Right to object - Object to processing based on legitimate interest
• Right to withdraw consent - Where processing is based on consent, you can withdraw it at any time

To exercise any of these rights, contact us at den@forensicworkshops.co.uk. We will respond within 30 days.

9. Cookies

This website uses only essential cookies required for the website to function. We do not use any tracking, analytics, or advertising cookies.

10. Children's data

Our website is aimed at teachers, STEM coordinators, and school staff - not at children. We do not knowingly collect personal data from anyone under the age of 18 through this website. Workshop interactions with students are managed through the booking school or college.

11. Changes to this policy

We may update this privacy policy from time to time. The "last updated" date at the top of this page will always reflect the most recent version. Significant changes will be noted clearly.

12. Complaints

If you have concerns about how we handle your data, please contact us first at den@forensicworkshops.co.uk. If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Phone: 0303 123 1113